2009 Conference Information
All Educational Sessions and the Vendors' Exhibit will be at the Tampa Convention Center.
Local accommodations:
- Embassy Suites Tampa - Downtown (directly attached to Convention Center), 1-813-769-8300 - $120 single/double. Rate includes complimentary cooked-to-order breakfast and a nightly Manager’s Reception
- Tampa Marriott Waterside, 1-813-221-4900 - $105 single/double
Reservations may be made after August 2008. Please mention that you’re with the IAI in order to get the reduced rate!
Exhibit Information
Information for exhibitors is available below or you may download a copy here.
Exhibit Schedule
- Monday, August 17, 2009
8:00 a.m. - 6:00 p.m. — Exhibit Move-In - Tuesday, August 18, 2009
9:00 a.m. - 7:00 p.m. — Exhibits Open
4:00 - 6:30 p.m. - Poster Presentations, Photo Contest & Reception - Wednesday, August 19, 2009
9:00 a.m. - 4:00 p.m. — Exhibits Open - Thursday, August 20, 2009
8:00 - 2:00 p.m. — Move-out
Exhibit schedule times are approximate and are subject to change. Breaks each day are held in or near the Exhibit Hall. Conference name badges are required for admittance to the Exhibit Hall. Booths must be manned during the hours the exhibit is open. Security will be provided during the hours that the exhibit area is closed.
Exhibit Booth Fee
The Exhibit Booth Fee of $1,000 includes:
- 10’x10’ pipe and drape space with 8’ high back wall drape and 3’ high side drape
- 7” x 44” one-line ID sign
- One six-foot draped table with two chairs
- One full registration OR two floor passes (additional registrations will be $275 or $85 per person per day for floor passes)
Admission to the Exhibit Area
Special badges will identify exhibitors. Official IAI conference badges will be required for admission to the exhibit area. Exhibitors receive one full registration per booth, which entitles them to all social functions and educational sessions OR two floor passes which allows them admittance to the Exhibit Hall.
Booth Assignment
The Conference Committee will strive to fulfill all position requests. In the event that the exhibitor’s position preferences are unavailable, the manager will select the next best space available. (Refer to the Exhibit Floor Plan). All booths are assigned on a first-come, first-served basis.
Assignment and Sublease
Exhibitors shall not sublet booths or any equipment provided, or assign this lease in whole or in part.
Materials and Props, Food & Drinks
Exhibitors are reminded of the educational nature of this conference. Therefore, booth attendees may not be costumed. Exhibitors may give away water, and candy. Any other type of food or drink must be approved by the Exhibit Coordinator.
Restrictions
Exhibitors may not project on walls or ceiling. Exhibitors may not block line-of-sight of an adjacent exhibitor with their booth. Please contact the Exhibit Coordinator if you have any questions regarding booth construction.
Installation and Dismantling
Exhibit booths will be ready for setup Monday, August 18, 2009 at 8:00 a.m. All materials must be removed and prepared for shipping from the booths by Thursday, August 21, 2009, at 11:00 a.m.
Responsibility for Loss or Damage
Exhibitors assume all responsibility for damage caused by the exhibit to the person, property, or rights of other parties, including injury to floors, walls, decorations, or equipment of the center or exhibit contractors. Exhibitors will not hold the Conference Committee or the IAI responsible for any loss by theft or damage.
Shipping, Labor, Furniture Rental, & Other Services
After the exhibit space is reserved, Bride Exposition Services will supply order forms for drayage, furniture rental, installations, dismantling labor, and various other services.
Payment
Payment in full must be received May 15th, 2009. Add $100 per booth after May 15th and $150 per booth after June 26, 2009.
Refund Policy
All refund requests must be in writing. A full refund will be given for cancellations received on or before May 15, 2009. Cancellations received after May 15th will be processed as a full refund less $100. No refunds will be made after June 26th, 2009.